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GDPR Compliance Statement – Prepared 11/05/2018
(On behalf of M3C Sports and division Euro Soccer Company)
The EU General Data Protection Regulation (“GDPR”) comes into force across the European Union on 25th May 2018 and brings with it the most significant changes to data protection law in two decades. Based on privacy by design and taking a risk-based approach, the GDPR has been designed to meet the requirements of the digital age.
The 21st Century brings with it broader use of technology, new definitions of what constitutes personal data, and a vast increase in cross-border processing. The new Regulation aims to standardise data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.
M3C Sports are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognise our obligations in updating and expanding this program to meet the demands of the GDPR and the UK’s Data Protection Bill.
M3C Sports are dedicated to safeguarding the personal information under our remit and in developing a data protection regime that is effective, fit for purpose and demonstrates an understanding of, and appreciation for the new Regulation. Our preparation and objectives for GDPR compliance have been summarised in this statement and include the development and implementation of new data protection roles, policies, procedures, controls and measures to ensure maximum and ongoing compliance. We aim to be as transparent as possible, so if you have any questions, please do not hesitate to contact us.
How We are Preparing for the GDPR
M3C Sports already have a consistent level of data protection and security across our organisation, however it is our aim to be fully compliant with the GDPR. To do so we have undertaken the following preparation:
Data Subject Rights
In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide the individual with the option to request information about: -
Information Security & Technical and Organisational Measures
M3C Sports takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures, including SSL, access controls, practices and restrictive measures.
Data Storage Examples:
Customer details when ordering goods, (online or direct i.e. in shop, via email, in person) including; name, organisation name, address, email address, contact number
Customer details when requesting quotations or competition prizes including; name, organisation name, address, email address, contact number
NEW Email addresses on dedicated secure spreadsheets and mailing accounts (i.e. Mail Chimp) when the customer agrees to receive marketing communications.
All other customer details when an individual has requested to be added to marketing communications (this can be through various sources - i.e. tournament stands, social media, in person)
Data Storage Examples – what we won’t store:
Customer bank details after a transaction has taken place. This will be safely destroyed immediately after.
Customer email addresses for marketing communications (i.e. on marketing lists) if the customer has not opted in to marketing promotions.
Customer order details if the individual has requested for these to be removed once the order has been processed.
GDPR Roles and Employees
M3C Sports have designated Jordan Ruck as our Data Protection Officer (DPO) and have appointed a data privacy team to develop and implement our roadmap for complying with the new data protection Regulation. The team are responsible for promoting awareness of the GDPR across the organisation, assessing our GDPR readiness, identifying any gap areas and implementing the new policies, procedures and measures.
M3C Sports understands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR and has involved our employees in our preparation plans. We have implemented an employee training program specific to the which will be provided to all employees prior to May 25th, 2018, and forms part of our induction and annual training program.
M3C Sports aim to be transparent with all data handled and every customer retains the option for their details to be removed at any time. You can do this by contact us on 01332 666 595 or emailing firstname.lastname@example.org
Should any individual wish to lodge a complaint we encourage the issue to be dealt with our chief data protection officer (details below).
If for any reason you feel your issues have not been resolved after contacting the officer then you maintain the right to raise a complaint to a supervisory authority.
If you have any questions about our preparation for the GDPR or wish to enquire about how your information is stored, please contact Jordan Ruck, email@example.com, 01332 666 595.